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Whether it’s a large event or a small one, a meeting with 10 guests, or a wedding with 200, planning an event is a big deal! Every event no matter how small requires so much detail to consider. To make your event planning process seamless and stress-free, it’s advisable you break it into stages.

Conduct client research; before jumping straight to event planning mode, it is important you carry out some research to understand what your customer envisions for the event. The research will help you make sure you are meeting the customer’s demands and expectations. You may even go further to conduct research about the client’s company/organization so their brand is properly represented during the event. It’s at this stage you ask questions like; their budget, the date they intend on carrying out the event, and how many people they are expecting. This will help you ensure that you and your team meet the client’s expectations.

Choose event theme and design; it’s at this stage you decide the tone of the event. To achieve this, you can ask your client how they want their event to feel and look. Once the theme is decided, you can begin looking for a venue, decorations, music, etc. At this stage, you should also make sure all aspects of your theme and designs match the client’s vision.

Build your team; if you are working on a small event, it’s maybe possible to handle most of the tasks on your own. However, for a larger event, it may be a struggle juggling all the details alone. You will most likely need an organized team to make the execution a lot simpler.

If you are building a new team, you should designate roles as early as possible to ensure accountability and all team members should report to you or a project manager (if you have one).

Plan your program; your attendees will want to know what to expect so set your agendas soon as possible. And thanks to technology, this has become easier to do.

Evaluate your event; this stage comes after the event and is aimed at assessing how well the event went. At this stage, you can ask for feedback from your team the client, or even guests. Feedbacks are so important because they highlight where you were not your strongest so you can improve for your next event planning project.

A bonus tip for planning your event is to consider factoring in things like networking opportunities or happy hour.

Event planning may seem tedious and while this is partly true, it doesn’t always have to be like that and the secret is having a strategic, detailed, and thoughtful approach to event planning.

If you are still unsure about who to hire to plan your events, you should sign up on ubuy services, post a task and get the best event planners on there.

You can thank me later.


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